Executive Assistant
| Job Title: | Executive Assistant |
| Our Client: | New Leader of IP Investment. |
| Country: | United States |
| Location: | Beverly Hills, California |
| Specialisation: | Human Resources & Back Office Operation |
| Salary: | $50,000-$100,000 |
| Job Reference: | 5224 |
| Contact Person: | Rich CHO Managing Director |
| Contact Email: | rich.cho@cesna.com |
| Job Published: | 2024-03-06 |
Position
Executive Assistant
About Our Client
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Job Summary
The C-Level Executive Assistant will play a pivotal role in providing high-level administrative support to our executive leadership team in a dynamic fintech environment. This position requires a proactive and detail-oriented professional capable of managing complex schedules, coordinating executive communications, and handling confidential information with discretion. The successful candidate will be a strategic partner to the executives, ensuring their time is optimized and priorities are well-managed. This role involves anticipating needs, problem-solving, and demonstrating a high level of professionalism.
Job Description
- As an Executive Assistant you will be responsible for the following:
- ?Manage and maintain the executives' complex calendars, scheduling meetings, appointments, and
- travel arrangements.
- ? Manage office and time in a fast-paced environment and anticipate critical events/Executive needs
- (Schedule meetings/appointments and manage calendar and travel itineraries)
- ?Manage Schedule by planning internal and external meetings, conferences, arrange corporate events.
- ?Act as the primary point of contact between the executives and internal/external stakeholders.
- ?Prepare and organize materials for meetings, ensuring executives are well-prepared and briefed.
- ?Interacting with client and potential clients as well as other artists and high-level visitors, in person by
- telephone or email.
- ?Regular meetings prep and coordinating including food ordering, document prep and organization as
- directed, occasional meeting coverage and note taking.
- ?Prepare submission of expense claims in a timely manner
- ?Manage ad hoc projects as needed.
- ?Build decs, reports and assisting marketing scheduling.
- ?Assist in special projects and initiatives, demonstrating flexibility and adaptability.
Qualifications
- ?Proven experience as an Executive Assistant supporting C-level executives in a fast-paced
- environment, preferably within the fintech sector. (Proven experience as an Executive Assistant
- supporting C-level executives in a dynamic environment, preferably within the fintech sector.)
- ?Excellent organizational and multitasking skills with a keen attention to detail.(Strong organizational
- and multitasking skills with a meticulous attention to detail)
- ?Strong written and verbal communication skills.
- ?Proficient in the use of Microsoft Office Suite and other relevant tools.
- ?Ability to handle sensitive information and maintain a high level of confidentiality.
- ?Exceptional interpersonal skills and the ability to build positive relationships at all levels.
- ?Bachelor's degree or equivalent experience preferred.
- ?Fluency in Korean is preferred.
- ?Knowledge of the fintech industry and its dynamics.
- ?Project management skills.
- ?Experience with budget management.
- ?Experience working in the music-related industry and have worked with music artists.
What's On Offer
Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
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